Resource Roundup: Virtual Meetings

There is so much good content on the internet *insert shocked emoji*. Resource Roundup is a series to organize links, ideas, and advice around a specific topic.


We’re Working From Home. We’re using Teams. Virtual meetings are more and more a part of the modern workplace. Here are some resources with suggestions on how to make them more effective.


Resource Roundup – Virtual Meetings


Project Management Institute

The Seven Secrets of Successful Virtual Meetings

Leave it to the makers of PMBOK┬« to provide a nice 2×2 grid about how to best meet across time and space. In all seriousness, I think this is an important insight. Technology makes it so easy to have a virtual meeting – but the first question should be is a virtual meeting appropriate to the common objective, especially considering the time and place constraints of the participants.


Harvard Business Review

How to Run a Great Virtual Meeting

I like this article because it highlights that a key to making meetings great happens before and after the meeting itself. Setting a clear agenda and getting alignment before the meeting helps clear roadblocks to the real, necessary conversation that needs to take place during a meeting. Water-cooler talk after a meeting is an important part of processing its contents. Because virtual meetings don’t have physical water-coolers, it can be valuable to formalize water-cooler time as the ending structure of a virtual meeting.


Matt Wade

9 Things You Need to Stop Doing During Online Meetings

A solid list of virtual meeting “don’t”s. The don’t I most enthusiastically agree with is “Don’t ask open-ended questions to everyone”. Addressing questions to specific people is better for virtual calls because 1) It increases engagement and 2) It avoids the awkward virtual meeting pause where nobody responds, then multiple people respond, then nobody’s quite sure who should start talking and who should stop talking. These are two social problems where virtual meeting technology is still lacking behind face-to-face meeting technology.

Matt has also created a fantastic guide to MS Teams etiquette. I embrace his effort to try to formalize best-practice social conventions for the new online communications technology.


Joel Leichty

5 TIPS FOR IMPROVING YOUR WORK FROM HOME VIDEO CALLS

Turning on your video camera during virtual meetings helps create connection with others, and also helps you monitor your own focus. I appreciate this article for highlighting that we shouldn’t be afraid to turn on our cameras at home just because we’re not dressed for the office. “Work From Home official video dress code is ‘Casual But Not Pajamas’.”, with an encouragement to bathe in the morning is a pretty good mantra.

After bathing, good lighting and an elevated the camera angle are simple things that go a long way to improving the video experience.

Additional Reading
Matt Wade – jumpto365
Joel Leichty
Project Management Institute