Outlook Tip – Create a Rule for Meeting Responses

Juliet Awaits Romeo’s Outlook Meeting Invite Response | James Northcote | oil on canvas | c1790

While my preference in meeting sizes is to abide by the two-pizza rule, sometimes large meetings are necessary. After sending a large meeting invitation, the trickle of meeting responses to my inbox throughout the day becomes an unnecessary distraction.

My solution is to create a new folder for meeting responses, and a rule to sending all meeting responses to that folder. No more distracting inbox pings for every response, though I can see a summary of meeting response activity by looking at the unread messages flag on the folder. At my convenience, I can right-click on the folder and mark all as read if I don’t care about responses, or I can dig into the folder and have an easily filtered view of meeting responses received.

This rule is easy to setup in the Outlook Web App (Outlook.com)

Create Rule for Meeting Responses

Step 1: Create folder for meeting responses.

Step 2: Sign into Outlook.com, Click on settings, Search for rules, Select Inbox rules.

Step 3: Create rule name, Choose Type: Event response for condition, Choose Move to [created folder] for action.